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Jourdanton Little League Minutes
January 6, 2004
The meeting was called to order at approximately 6:43 p.m.
Ten Board Members were present to include: Lee Roy Escobar, Jill Foster, Liesl Hons, Tricia Taylor, Karen Pesek, David Alviso, Sr., Curtis Vickers, Rita Munoz, Joseph Meyer and Tammy Blalock.
Tricia Motioned to accept the minutes from the December 2, 2003 meeting as presented. Curtis 2nd. Motion carries unanimously.
Jill presented a Treasurer’s Report as follows: Bank account stands at $8,237.46; Jill provided a profit and loss statement for the books. CD totals were $10,934.25 and $2,537.70 respectively. Jill also provided a letter from the Gerald Zuhlke regarding the audit committee’s findings. Tricia Motioned to accept the treasurer’s report. David A. 2nd. Motion carries unanimously.
Tricia and Rita provided an update of the Inter-League meeting held last month. Advised that Pleasanton approved to separate their coach pitch divisions (girls/boys) and that Pleasanton advised we could either do the same or play on our own. Tricia suggested to separate our coach pitch divisions as well. Rita advised that she approved of the coach pitch playing rules as presented by Pleasanton; however, there was a concern concerning the “no plate umpire” rule in this division. Tricia advised that these rules needed to be approved by our general membership.
Rita advised that the dates decided on during our last meeting needed to be changed because Pleasanton was doing the entire Inter-League schedules and needed all team information by February 19 in order to have schedules completed by February 26. Registrations would be on January 24 and 26. Rita suggested moving the Saturday registration to the High School gym during Little Dribblers. Karen suggested including an announcement on the report cards concerning the registration dates – per Mrs. Hartung’s approval.
Curtis Motioned to change the registration dates as presented. Rita 2nd. Motion carries unanimously.
Rita advised that the try-out dates needed to be changed as well. February 7, at 10:00 a.m. and February 9, at 6:00 p.m. would be reserved for boy try-outs and February 8, at 1:00 p.m. and February 10, at 6:00 p.m. would be reserved for girl try-outs at the Jourdanton North Field.
Tammy Motioned to change the try-out dates as presented. Tricia 2nd. Motion carries unanimously.
Tricia Motioned to reserve February 17 to begin the drafting of teams. Karen 2nd. Tammy amended the Motion to begin drafting teams on February 14 to allow more time. Tricia 2nd. Motion carries unanimously.
Information Officer to advertise for uniform, picture and banner bids. Tammy Motioned to duplicate past year’s bid letter and specifications of uniforms in order to obtain bids. Karen 2nd. Motion carries unanimously.
Rita inquired whether or not there was an official calculation to determine announcement date. Tricia advised that there was not an official announcement date.
Tammy advised that the domain and Web site were both up and running.
Curtis advised the board that not too much had been done for field maintenance. Advised he was waiting on Jaime to complete another job. Jaime offered to do the electrical labor for free and to donate a portion of the materials to the League. Advised he received a bid from Richard Vyvlecka to finish out the building, but would continue to solicit bids. Advised that he and Joseph had declared January 17 an official field maintenance work day beginning at 9:00 a.m. to tear down backstops.
Lee Roy volunteered to finish out the building at no charge. David A. volunteered to paint the interior once the building had been finished out.
Curtis advised he was waiting on printed information regarding the lighting systems recommended by Little League, Inc.
Tammy is to ask local businessman to donate a new scoreboard or portion thereof.
Liesl advised that she had received a telephone message from Headquarters stating that there was a problem with our insurance policy and to return it. Advised that she was waiting on a response via e-mail giving more specific reasons before she would return it. Advised that the League was in receipt of our 2004 Charter.
Jill advised that she had spoke with Suzanne regarding the returned check. Suzanne advised not to pursue because of the lapse in time. Tammy Motioned to take no action if the check had been written more than a year ago effective today. Lee Roy 2nd. Motion carries unanimously.
Jill advised that on December 12, the League received a donation in the amount of $1,500.00 from the Lillian Waltom Foundation.
Liesl requested thank you letters to be sent to each of the businesses, organizations and individuals who have made capitol improvement donations to the League.
Liesl questioned the status of the managers and umpires. Tricia advised that the coordinators and the player agent had been given a list of last year’s managers and coaches and that most of the new volunteers would be drafted at the registration dates.
Tricia advised that we need to set our sponsor and banner fees for this season. Tammy Motioned to set the new banner fees at $150.00, the renewal banner fees at $75.00 and the team sponsor fee at $150.00 – the same as last year’s prices. Lee Roy 2nd. Motion carries unanimously.
The next meeting was set for February 4, 2004.
Curtis Motioned to adjourn the meeting. Karen 2nd. Motion carried unanimously. Meeting was adjourned at approximately 8:36 p.m.
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