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Jourdanton Little League Minutes
November 4, 2003
The meeting was called to order at approximately 6:45 p.m.
Fourteen Board Members were present to include: Liesl Hons, Rebecca Alviso, David Alviso, Sr., Mark Gawlik, Gerald Zuhlke, Tricia Taylor, Sylvia Campos, Lee Roy Escobar, Jill Foster, Curtis Vickers, Joseph Meyer, Rita Munoz, David Soward, and Tammy Blalock.
Tricia Taylor Motioned to approve the minutes as presented from the August 25, 2003, September 10, 2003 and October 6, 2003, meetings. Curtis 2nd. Motion carries unanimously.
Jill presented a Treasurer’s Report as follows: Bank account stands at $9,030.40; CD information was unavailable because it had not been received at the Post Office. Provided P&L Report for the Board’s records. Jill advised that the donation check from ATCO had been received and deposited.
Liesl suggested that the Board form a financial audit committee, as suggested by Little League, Inc., to review last year financials before January, 2004. Gerald and Jill volunteered, as did Liesl. Tricia Motioned to accept volunteers as members of the audit committee. Rita 2nd. Motion carries unanimously.
Rita questioned the status of the excess Gatorade and Coke as mentioned in past minutes. No one knew the status. Rita advised that she would check with Suzanne.
Liesl requested volunteers for the committee to review the League’s Constitution and By-Laws and Local Playing Rules by February, 2004. Tammy, Rita, David S. and Mark volunteered. Tricia advised that she believes any changes made need to be approved by the General Membership so that this needs to be accomplished before February so it does not affect the playing season. Curtis Motioned to accept the committee volunteers. Rebecca 2nd. Motion carries unanimously.
Tricia explained the use of the Jourdanton school’s softball and baseball fields during our regular season; she outlined the pros and cons. Due to recent developments with the resigning of the Athletic Director, JISD, Tricia Motioned to table this item until a new Athletic Director was named. Tammy 2nd. Motion carries unanimously.
Tammy Motioned to set the equipment budget for the season at $3,000.00 and amend later in the season if necessary due to the need for better equipment, especially in the lower divisions. Joseph 2nd. Motion carries unanimously.
Tricia Motioned to set the field maintenance (capitol improvements) for the season at $5,000.00 and all other field maintenance (chalk, mower repair, etc.) at $1,000.00 for the season. David S. 2nd. Motion carries unanimously.
Joseph advised the Board that, per Wall’s, it would cost $40.00 - $50.00 to re-level the League’s portable building. He also advised that he had local businessmen, Jaime Ramirez and Brennan Klumb, lined up to volunteer services and equipment to help with the capitol improvements.
Tricia Motioned to set the concession budget for the season at $4,000.00. David S. 2nd. Motion carries unanimously.
Tammy Motioned to keep the registration fees for the upcoming season the same amounts they had been for the previous season: $35.00 for 1 child, $60.00 for 2 children, and $25.00 each child for families of 3 or more children. Sylvia 2nd. Tammy amended the Motion to add with a late fee of $10.00 per child if not registered and paid by the last available try-out date. Joseph 2nd. Motion carries unanimously.
Tricia Motioned to send a letter as an attempt to collect registration fees to all unpaid registrants after the last try-out date and suggest payments be made to the League for the registration fee. Joseph 2nd. Motion carries unanimously.
David S. Motioned to set the umpire mileage reimbursements at $15.00 for coach pitch division, $30.00 for plate umpires and for $15.00 line umpires in the Minor division, $35.00 for plate umpires and $15.00 for line umpires in the Major division. Tricia 2nd. Motion carries unanimously.
Tricia Motioned to table the Fundraising Projects item due to Karen’s inability to attend tonight’s meeting. Curtis 2nd. Motion carries unanimously.
Tricia advised that an Inter-League meeting needed to be scheduled with Pleasanton, Poteet, Somerset, Lytle and Charlotte and advised Liesl that she would need to attend. Tricia advised that she would ask Pleasanton’s President to head up the Inter-League meetings. Tricia also suggested that Lee Roy, David S. and Rita should attend the meetings as well.
Tammy advised the Board of the League’s Web site located at www.eteamz.com/jourdanton. She advised that she would be updating it periodically.
Liesl advised that a school faculty member had let her know that March 27, 2004 would be a U.I.L. date for the elementary students so as not to interfere with Opening Day. David S. Motioned to table the item. Joseph 2nd. Motion carries unanimously.
Sylvia advised the Board that Spring Break would be from March 8 – 12, 2004; thereby making the first eligible practice day on March 15, 2004.
Tricia expressed her dislike with the Eteamz Web site and Motioned to allow $15.00 for Tammy to secure a domain name: www.jourdantonlittleleague.com. Tammy advised that she could allow the League to place its site on her server space, thereby eliminating the cost for a Web server as well. Curtis 2nd. Motion carries unanimously.
Rita suggested hosting some sort of coaching clinics this year prior to drafts. She advised based on her experiences last year that she didn’t know a lot of Little League’s and the Local League’s policies and procedures. She thought it would be very helpful to any new coaches and managers. [This item will be added to next month’s agenda.]
Gerald inquired about the League’s safety policy. Tricia advised that it was on a disk, fill in the blank, a relatively easy to complete.
Rita advised the Board of a Clinic to be held in Waco on November 14 – 15, 2003; the cost is $15.00 for anyone interested in attending.
Liesl advised the Board that the next meeting is set for December 2, 2003 at 6:30 p.m. at the Jourdanton Elementary Library. Curtis and Joseph advised the Board that the portable building may be finished by that time and the possibility of permanently moving the meetings there exists.
Tricia Motioned to adjourn. Lee Roy 2nd. Motion carries unanimously. Meeting was adjourned at approximately 8:30 p.m.
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