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Jourdanton Little League Minutes
December 2, 2003
The meeting was called to order at approximately 6:45 p.m.
Fourteen Board Members were present to include: Rita Munoz, Liesl Hons, Jill Foster, Mark Gawlik, David Soward, Curtis Vickers, Gerald Zuhlke, Becky Alviso, David Alviso, Sylvia Campos, Tricia Taylor, Grady Schorsch, Karen Pesek and Tammy Blalock.
Jill Motioned to accept the minutes from the November 4, 2003 meeting as presented. Rita 2nd. Motion carries unanimously.
Jill presented a Treasurer’s Report as follows: Bank account stands at $6,915.96; Jill provided a excerpt from the checking account ledger of recent activity. No Motion to approve the Treasurer’s Report was made.
Jill presented a bill from LaBatt in the amount of approximately $30.00 for approval. The bill was questioned as to what this was for. Jill advised, that to her understanding, a charge had been made to our account for the Fall Festival Fundraiser for the school and we would not be financially responsible for it. David S. Motioned that no one is allowed to purchase on any Jourdanton Little League account in another entity’s name without prior approval from the Board. Curtis 2nd. Motion carries unanimously.
Rita volunteered to head up the information clinic for all managers and coaches, to be held prior to draft sometime mid-January. Rita advised she will provide more information as this time gets closer. Gerald Motioned to table this item. Becky 2nd. Motion carries unanimously.
David requested a list of last year’s managers and coaches be distributed to the Player Agent and Coordinators, prior to registration, to start recruiting for these positions.
Registration dates were presented as January 31, 2004, Saturday, from 10:00 a.m. until 2:00 p.m., and February 2, 2004, Monday, from 6:00 p.m. until 8:00 p.m. at a place to be announced. Tammy Motioned to accept these dates as presented. Rita 2nd. Motion carries unanimously. Tammy will be responsible for marketing of the registration.
Karen briefed the Board on the fundraising events planned for this year: the annual BBQ and the Strawberry Festival. Karen advised that she needs commitments and help from the Board in order for these events to be successful. Gerald suggested doing an extensive concession stand on opening day as a supplemental fundraiser. Sylvia Motioned to have this supplemental fundraiser. Tricia 2nd. Motion carries unanimously.
Curtis Motioned to have and opening day. David 2nd. Curtis amended his Motion to have opening day tentatively scheduled for March 20, 2004. David 2nd. Motion carries unanimously.
Rita advised the Board that due to the tentative scheduling of opening day, she proposes to have try-outs on February 14 and 16, 2004 – Girls, and February 15 and 17, 2004 – Boys.
Gerald briefed the Board on the Financial Audit Committee’s findings. Advised that the check book ledger was off by an amount of $4.55. Recommended waiting for the December statement and re-examine. If this amount is still off, Gerald suggested making a ledger entry to correct the amount. Jill questioned how deposits were handled in the past and advised the Board that she would like to be the only person making deposits to ensure proper record keeping.
Tricia advised the Board that although the Constitution Committee had not collaborated any ideas for a redraft of the Constitution and By-Laws, she suggested keeping them more or less the same as last year. She advised the Board that last year, the Constitution was basically drafted from scratch based on what Little League, Inc. recommends. Tammy advised the Board that they could each take a look at last year’s Constitution at the League’s temporary web site to see if they would like to see anything changed. [This item will be put on January’s agenda.]
Tammy advised the Board that she had not secured a domain for the League due to problems with pointing the domain to a sub-root folder within her web space. Recommended that the Board secure its own web space. Advised that his could be done, with domain registration, for approximately $90.00 for the first year and approximately $79.00 for subsequent years. Tricia Motioned to secure the domain and web space at the prices quoted by Tammy. Curtis 2nd. Motion carries unanimously. Grady suggested having parents sign a release for children’s pictures to be posted on web site and advised that this could be implemented at registration.
Curtis briefed the Board on the field maintenance progress. He advised that the building had been leveled and anchored to eliminate future problems; that he’s waiting on a dig test by water and electric companies before running power to the portable building; he’s going to accept bids to finish out the portable building. Curtis questioned whether or not to develop the South Field into a softball field. Tricia advised that T-ball and coach pitch could also play on the field if it were a softball field. Tammy advised the Board that not only were our girls’ teams affected by playing on the baseball fields, but so were the teams of Pleasanton, Charlotte, Poteet and whoever else we inter-leagued with. The general consensus of the Board was to make the South Field into a softball field.
Tricia asked for the Board’s opinion as to maintain the fields we currently have or begin development of the 10 acres with new fields. Grady advised the Board that he believed the League had enough funds in the CD’s to puts lights on the South Field if the poles were donated. The general consensus of the Board was to maintain the League’s current fields.
Grady reminded the Board that the $5.00 per registered child to be put into the Lighting Fund either needs to be adhered to or the Motion repealed.
Tammy Motioned for the South Field to be made into a softball field with lights. Rita 2nd. Motion carries unanimously.
Tammy asked Curtis to notify her when field maintenance would be performed so that she could let the Board know. Curtis concurred.
Grady also suggested asking the City for contributions for youth activities.
Gerald advised the Board on the new equipment inventory. He advised that some equipment had still not been turned in from last year. He advised that were a lot of cracked batting helmets and inquired as to the disposal of same.
David A. advised the Board that 15 gallons of paint had been donated to the League by Sherwin Williams on Military Drive.
Grady briefed the Board regarding the events at the District 21 meeting. He advised that the main purpose of the meeting was to complete charters for local leagues. He also advised that that umpire clinics were being scheduled in Hondo, and possibly, Pleasanton, as well as Score Keeper clinics.
Liesl questioned the method for background checks and the registered sex offender database. Grady advised that was all that was required by Little League, Inc. unless a person moved here from another town, then 2 background checks would need to be done. If the state of the prior residence did not have a sex offender database, a full-blown background check had to be performed. Grady reminded the Board that no one under the age of 16 could have a background check and that the collection of social security numbers on the volunteer forms in not enforceable, but the driver’s license and photo are required.
The use of JISD softball and baseball fields was discussed. Tricia advised that she will ask at the inter-league meeting if Pleasanton would be willing to let our junior and senior teams use their fields again. Tammy Motioned to dismiss the use of JISD fields item from the agenda. Rita 2nd. Motion carries unanimously.
Liesl advised that we need to try and get a copy machine donated prior to registration if we’re planning to hold it at the portable building. Grady advised that he would donate a laser printer to the League if the building was secured with bars on window and door.
Becky questioned what and how much items to purchase for try-outs.
Jill advised of a returned check from last year on a closed account. She advised that she will contact the person who wrote the check to determine if the check had been disposed of properly.
The next meeting was set for February 4, 2004.
Tricia Motioned to adjourn the meeting. Mark 2nd. Motion carried unanimously. Meeting was adjourned at approximately 9:15 p.m.
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